Team Brain vs Microsoft Copilot
Microsoft 365 Copilot adds AI to Office, but only inside Microsoft apps and at about $30 per person a month. Team Brain is an open AI workspace with docs, real databases, and helpers that work on their own, any AI model, and room for as many people as you want on one flat plan.
What makes Team Brain different
Open workspace vs Microsoft lock-in
Team Brain
Team Brain is its own AI workspace, no Microsoft license needed. Bring any data, pick any AI model, and connect any other app.
Microsoft Copilot
Copilot lives inside Microsoft 365 and expects Word, Excel, Outlook, and Teams. It does much less the moment work leaves Microsoft apps.
Team Brain vs Microsoft Copilot
| Capability | Team Brain | Microsoft Copilot |
|---|---|---|
| AI & agents | ||
| Runs across your apps | Any app, runs on its own | Mostly Microsoft apps only |
| When it runs | Schedule, event, email, webhook | Schedule, event, message |
| Updates your data | Directly, in your tables | Through connectors and Dataverse |
| Reliable steps | Same steps every time | AI guesses each step |
| Use your own AI | Any model, your account | Fixed set, admin-controlled |
| Ask your workspace | Answers and takes action | Answers from mail and files |
| Workspace & data | ||
| Real databases | Flexible tables that link | No built-in database |
| Database views | Table, board, calendar, more | None |
| Docs and wiki | Docs and wiki in one place | Split across Word and SharePoint |
| Work with Office files | Import and export freely | Only inside Microsoft apps |
| Files and backups | Files, daily backups | Big storage, you set backups |
| Build a public website | Built in, your domain | No built-in option |
| Collaboration & sharing | ||
| Edit together live | Yes, across your workspace | Only inside Office files |
| Public share links | Clean, open links | Links often need sign-in |
| Guest access | Invite guests in seconds | Guests via Entra admin |
| Roles and permissions | Built in, ready to use | Set up through Entra admin |
| Reach people by email | Send pages as email | Only via Outlook and Teams |
| Deployment & pricing | ||
| Pricing model | Flat $300/mo + usage | ~$30/user/month add-on |
| People you can add | Unlimited collaborators | Charged per person |
| Free tier | Pay-as-you-go start | Free chat, no agents |
| What you need first | Nothing, just sign up | A paid Microsoft 365 plan |
| Where it runs | Cloud or self-host | Microsoft cloud only |
| Control over your data | Self-host, your rules | Their cloud, their terms |
See Team Brain pricing, browse more comparisons, or read about the AI workspace.
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