Team Brain vs Notion
Notion is a docs and wiki tool. Team Brain is an AI workspace that adds helpers that work on their own on your data, lets you use your own AI account, and charges one flat price for as many people as you want.
What makes Team Brain different
Set-and-forget helpers vs AI credits
Team Brain
Team Brain helpers run on their own on a schedule, when something happens, or when an email comes in. They read and update your data, cost pennies to run, and do the same steps the same way every time.
Notion
Notion agents run on credits at $10 per 1,000, so heavy use adds a bill on top of every paid seat.
Team Brain vs Notion
| Capability | Team Brain | Notion |
|---|---|---|
| AI & agents | ||
| Runs on its own | Yes, safe and unattended | Yes, but metered per credit |
| When it runs | Schedule, event, email, webhook | Schedule or event only |
| Updates your data | Yes, and gets it right | Edits pages, may need checking |
| Cost per run | Pennies per run | $10 per 1,000 credits |
| Use your own AI | Yes, your own account | No, their AI only |
| Ask your workspace | Ask, answer, and act | Search and answers, no actions |
| Workspace & data | ||
| Docs and wikis | Yes, with helpers built in | Yes, docs and wikis |
| Linked tables | Linked tables, AI fills them | Linked tables, you fill them |
| Views and formulas | Six views and formulas | Views and formulas, no agents |
| Set up from templates | Templates, or AI builds it | Templates you copy and edit |
| Connect your other apps | Yes, and helpers use them | Yes, connects to apps |
| Search and version history | Search plus full history | History limited by plan |
| Collaboration & sharing | ||
| Work together live | Yes, unlimited people | Yes, billed per person |
| Guest invites | Included | Only on paid plans |
| Public links | Clean links, email controls | Publish, fewer controls |
| Build a website | Yes, your own domain | Notion Sites, domain costs extra |
| Email newsletters | Send pages as email, tracked | No built-in newsletters |
| Roles and permissions | Built in, every plan | Full control on Business plan |
| Deployment & pricing | ||
| Pricing model | Flat fee plus usage | Per seat, every member |
| People you can add | Unlimited collaborators | Billed per member |
| Self-hosting | Your servers on Custom | Their cloud only |
| Getting started | Start pay-as-you-go | Free plan, AI costs extra |
| Backups | Daily, automatic | Manual export yourself |
| Move in from other tools | Import your existing content | Import in, limited export out |
See Team Brain pricing, browse more comparisons, or read about the AI workspace.
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